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As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  • The manuscript is not currently being considered or reviewed by any other publication, nor has it been accepted for publication by any other periodical, nor has it been published in any other periodical.
  • The submission file is in OpenOffice or Microsoft Word file format.
  • Where available, URLs and/or DOIs for the references have been provided.
  • The manuscript is the author’s own original work, and does not duplicate any other previously published work, including the author’s  own previously published work.
  • The manuscript contains nothing that is abusive, defamatory, libelous, obscene, fraudulent, or illegal.

1. General guidelines

Manuscripts must be written in clear, concise American English, with concise section headings to orient the reader.  

All manuscripts must be in Microsoft Word and be double-spaced, in Times New Roman 12-point font, with 1” margins, of any length. 

Manuscripts should be compiled in the following order:

1)      Cover sheet, to include:

  • The title.
  • All author names.  All persons who have a reasonable claim to authorship must be named in the manuscript as co-authors. 
  • The affiliation of each author (i.e. university, research institute, or company with which the author is employed).
  • The name and contact information for the author who will serve as the single point of contact with the journal staff (including physical address, telephone, and email address).  The author designated as the POC must be authorized by all co-authors to act as an agent on their behalf in all matters pertaining to publication of the manuscript, and the order of names should be agreed to by all authors.
  • Acknowledgement of funding support, if applicable, in the following format:
  • For single agency grants: "This work was supported by the [Funding Agency] under Grant [number xxxx]."
  • For multiple agency grants: "This work was supported by the [Funding Agency 1] under Grant [number xxxx]; [Funding Agency 2] under Grant [number xxxx]; and [Funding Agency 3] under Grant [number xxxx]."
  • A statement disclosing any financial interest or benefit derived by one or more authors from the direct application of their research and/or any actual, possible, or perceived conflict of interest.  If no financial interest or benefit will be derived and no conflict of interest exists, the author must include the following statement: “All authors hereby certify that a) they will not derive any financial interest or benefit from the direct application of this research, and b) they are not aware of any actual, possible, or perceived conflict of interest that could influence the analysis, findings, or conclusions contained in this submission.”

2)      An abstract (not to exceed 150 words);

3)      3-5 keywords or phrases (e.g. “humanities,” “community colleges”);

4)      Main text;

5)      References

 6)      Appendices (as appropriate).

Charts, graphs, tables, figures, and illustrations must be submitted as separate files (see #3 below).

2. Style guidelines

The Journal of Academic Advising uses Modern Language Association (MLA) Style guidelines. For detailed information, please see MLA Style 8th Edition: https://style.mla.org/.

For all manuscripts non-discriminatory language is mandatory. Sexist or racist terms must not be used.

Authors must use double quotation marks, except where “a quotation is ‘within’ a quotation”. Long quotations of 40 words or more should be indented without quotation marks.

When using a word which is or is asserted to be a proprietary term or trade mark, authors must use the symbol ® or TM.

3. Charts, Graphs, Tables, Figures, Illustrations, and Other Accompanying Graphics

Each accompanying chart, graph, table, figure, illustration or other graphic must be submitted as a separate file.  Graphics should not be embedded in the manuscript file.  Instead, the author(s) should put a place holder in the manuscript, e.g. [see Figure 1].

Acceptable file formats include MS Powerpoint, MS Excel, TIFF, JPEG, or PIC.  Please provide the highest quality figure format possible. Please be sure that all imported scanned material is scanned at the appropriate resolution: 1200 dpi for line art, 600 dpi for grayscale and 300 dpi for color.

The file name for each figure must be number in the order in which the graphic appears in the text, e.g. Figure 1, Figure 2, etc. 

Figure captions must be saved separately in Microsoft Word and labeled in such a way as to clarify to which figure it corresponds, e.g. Figure 1 Caption, Figure 2 Caption, etc.

4. Publication charges

There is no submission fee for The Journal of Academic Advising.