Furthering Open: Tips for Crafting an IR Deposit Service

Abstract

Throughout the 2017-2018 academic year, Indiana University Bloomington piloted a CV Service to all faculty members interested in depositing their scholarly body of work into the institutional repository. The goal of the pilot was to streamline deposit for faculty, promote repository ease of use and helpfulness of staff, and provide a clear mechanism for faculty interested in depositing and promoting a large amount of their work at once. The CV Service Pilot was an important strategic addition to the department’s suite of services, which also includes data publishing assistance, an open access journal publishing program, and, most recently, assisting with the operationalization of a campus-wide open access policy. We will utilize statistics collected from the pilot and synthesize lessons learned for communicating with publishers and faculty, estimating resources needed, and promoting the service. We will also present modules of the CV Service workflow for participants interested in streamlining deposit but without the resources needed to launch a dedicated service. For example, the service utilized an assistance authorization form, which gave library staff permission to complete all of the rights checking, publisher contact, and deposit needed to make faculty work available openly. This form could be immediately adopted by librarians interested in increasing deposits. Most importantly, our presentation will summarize how the CV service shaped departmental open access outreach to make it more proactive and realistic, centering faculty strategies for retaining author rights and retention of article versions (i.e. pre-prints and post-prints) in order to make open possible.