Scholarly Communication

Permanent link for this collectionhttps://hdl.handle.net/2022/26872

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A Fresh Take on JATS: Book Reviews as a Simple, Immediate, and Accessible Gateway to Full-Text Publishing
([Bloomington, Ind.] : Indiana University, 2023-05-09) Vaughn, Matthew; Higgins, Richard
Even as JATS XML has become the standard format for academic publishing, the challenges involved in implementing a JATS XML-based publishing workflow have prevented many library publishers from moving beyond PDF-based publishing. The complicated apparatus of even the most basic scholarly articles complicates XML production considerably. In addition, most existing workflows are reliant on XML conversion tools or paid vendors to convert author submission documents into JATS XML. In either case, these XML documents are time-consuming to produce and often require additional editing and correction before publication. Book reviews, on the other hand, provide a less burdensome format for library publishers who wish to transition to XML publishing. With minimal training, editorial teams can format JATS XML book reviews in-house without resorting to paid vendors or conversion tools. This presentation outlines the successful onboarding of a JATS-only book review journal to the Open Journal Systems platform. To facilitate this, we created a simplified JATS XML template using the DAR tag subset specification to optimize machine readability, avoid redundancy, and ensure reusability. The onboarding process also required customization of the OJS interface and the creation of detailed documentation and training materials for the editorial team. Although the editorial team had no prior experience with OJS or JATS XML, they are now publishing full-text, machine-readable books reviews. As the result of our work, these book reviews will now be more easily indexed and permanently stored as markup in a digital preservation archive. The semantically tagged content will facilitate keyword searches and increase discoverability over the long term. Finally, as a machine-readable format, JATS XML is inherently accessible and includes elements that allow for accessibility tagging and for the creation of interfaces that are both Section 508 and WCAG compliant.
An Introduction to Open Educational Resources and Tips for Finding, Adopting, and Creating OER at IU
(Indiana University Digital Collections Services, 2019-03-06) Hare, Sarah; Tavernier, Willa
This interactive workshop will consider how Open Educational Resources (OER) can alleviate the high cost Indiana University Bloomington undergraduate students pay for course materials (an estimated $1,034 each academic year). Data suggests that students will forgo purchasing expensive course materials, even when they know it will impact their success in the classroom. This session will introduce OER and discuss its benefits, critically think about challenges to OER adoption, and formulate strategies to support IU instructors in finding high-quality OER, adapting them to fit students’ needs, and creating (even in collaboration with students) customized course materials. Please bring a laptop or similar device.
Automating JATS XML Tagging With ChatGPT
([Bloomington, Ind.] : Indiana University, 2024-05-15) Vaughn, Matthew
While significant progress has been made in streamlining JATS XML publication workflows, efficiently converting article submission files into JATS XML galleys remains challenging for smaller publishers. The Journal Article Tag Suite (JATS) is a global standard for scholarly journal publishing, indexing, sharing, and archiving. Motivated by the advantages of XML publishing, the Indiana University open access journal publishing program has explored a number of options to expand our use of JATS. In 2023, we began experimenting with the generative AI tool ChatGPT to assess its potential in automating the JATS conversion step in our publishing workflow. Our results demonstrated that ChatGPT can effectively tag plain-text research article content in accurate, publishable JATS. In an effort to automate XML tagging for the journal Studies in Digital Heritage (SDH), we designed several prompts to direct ChatGPT in tagging each section of a research article in our specific JATS format. Guided by prompts that provided relevant XML examples, ChatGPT was able to produce JATS-compliant tagging from plain-text article content. At the section level, the JATS produced by ChatGPT was comparable in accuracy to our vendor-produced JATS. Eventually, this approach along with several additional steps was able to produce a publication-ready JATS galley which we then posted to SDH. While our experiment with automating JATS XML tagging demonstrates that large language models like ChatGPT are capable of performing this type of work with high accuracy, the current token limitations of ChatGPT 3.5 necessitate a piecemeal approach which makes this method too unwieldy for large scale adoption at this point. Nevertheless, if the token limit were substantially increased, and if we could input all our prompts simultaneously, fully automated JATS tagging may be within reach.
Building a Foundation for Sustainable Library Publishing: Quantitative Tools & Practical Methods
(Library Publishing Forum 2020, 2020-05-07) Hoops, Jenny; Tavernier, Willa
As library publishing programs continue to expand, developing a sustainable framework for onboarding journals and publishing new content has become imperative. In 2019 the Indiana University Libraries open access publishing program reached over 50 journals. To cope with this workload, we recognized the need to develop a methodology for sustainable publishing. Up to that point, we onboarded new journals as soon as the editors were ready, and went to great lengths to accommodate new feature requests and technical changes. Meanwhile, library employees were spending a disproportionate amount of time on publishing maintenance and routine, repetitive editorial queries. To alleviate these issues, we developed a quantitative assessment for our journals that assigned points correlating to the number of work hours a given task took to complete. We then assessed all existing journals and decided on the amount of FTE workforce we could dedicate to journal publishing. This allowed us to calculate the number of points that could be added each quarter, and establish a queue system - any journals projected to exceed this amount would be onboarded in a future quarter. We also created new FAQs addressing common user issues. The strain on our department immediately lessened, and we have already seen a more consistent and sustainable workflow. This system also allowed us to set stable timelines to process requests, and focus on doing more collaborative work with editors rather than automatically completing tasks for them. This session will present a case study of the Indiana University Libraries Scholarly Communication department’s quantitative methods for onboarding and maintaining journals. Participants will have the opportunity to apply our methodology to their own programs, and brainstorm how to develop methodologies that would fit with their own needs and resources. We will also provide time to discuss long-term projections for library publishing programs.
Building a Publishing Platform Crosswalk: A Documentation Month Case Study
([Bloomington, Ind.] : Indiana University, 2023-05-09) Guimont, Corinne; Ball, Cheryl E.; Vaughn, Matthew
One of the challenges library publishers face is, with so many new academy-owned publishing platforms available, which one is right for their services or their author needs? We identified several common publishing/digital scholarship platforms — Fulcrum, Manifold, Scalar, OJS, Janeway, and a few others — and researched basic documentation on each of them across a specific set of user-needs criteria. Criteria included publication and content types, what’s possible to ingest or embed, hosting services, preservation and export options, and a few others. We also identified, when possible, what makes one platform stand out from another when they fell into similar publishing realms (i.e., books vs. journals vs. collections). Our presentation covers which platforms we chose, what documentation we looked for for each and why, and how we decided to design the final crosswalk. It also highlights how much we were able to accomplish with one hour a week during LPC’s documentation month.
CartoShop: Inviting Interdisciplinary Research through GIS Mapping Workshops
(Association of College & Research Libraries, 2018) Jenns, Erika; Quill, Theresa
The Indiana University Libraries' Scholars’ Commons, a space dedicated to facilitating interdisciplinary research at any stage, offers a variety of workshop series designed to support graduate student research. Workshops are presented by librarians and library partners to foster creativity, teach new tools, and support students throughout their tenure at Indiana University. Workshop series include “Supercharge Your Dissertation”, “What to Expect When You’re Expecting Your MLS”, “Maker Mondays”, and “CartoShop”. This chapter offers a case study for supporting interdisciplinary graduate student research with geospatial tools and methods. Through the CartoShop series, participants learn to use mapping tools such as: ESRI StoryMaps, CARTO, ArcGIS, QGIS, and OpenStreetMap. IU Libraries’ partners also lead workshops on 3D mapping and local geospatial data storage and discovery. These workshops are meant to introduce researchers to mapping tools more broadly and to demonstrate how these tools can be used for specific projects and initiatives. Locating these workshops in the Scholars’ Commons encourages graduate students from all disciplines to participate and enables students without departmental geospatial resources to engage in geospatial research and projects. CartoShop workshops are a low barrier entry point to learning about Geographic Information Science (GIS), and frequently result in continued one-on-one consultations with the GIS Librarian. These workshops and consultations present opportunities for the librarian to make further connections for students with additional library services and research tools. While the CartoShop workshops teach graduate students specific tools and skills, they are also a valuable outreach tool for engaging with graduate students from a wide variety of disciplines.
Digital Collection Exploring Experiences Of Blacks Gaining Economic Independence | Good Morning SKN
(Studio 327 Inc, 2022-04-27) Tavernier, Willa
On Good Morning's SKNs Connections, Jamie and Kortensia connect with Willa Liburd Tavernier. Willa hails from our twin-island Federation. She is currently a Research Impact & Open Scholarship Librarian at Indiana University. Recently, Willa spearheaded the launch of an open-source digital resource collection called “Land, Wealth, Liberation,” She speaks more about it and her experiences with racism in this powerful and insightful interview.
Diversity Residency Toolkit
(ACRL Residency Interest Group, 2021-09) Adolpho, Kalani; Bergamasco, Maya; Corral, Ana; Peralta, Michelle; Rawls, Mallary; Tadena, Laura; Tavernier, Willa
Although many factors contribute to a resident’s experience with their host institution, the lack of established standards and best practices for diversity residencies has led to a wide disparity of resident experiences. In order to reduce this disparity, the Diversity Residency Toolkit was developed to improve diversity residency programs through the tenets of responsible commitments, intentional planning, and responsive assessment that begin far in advance of a resident’s arrival. The Diversity Residency Toolkit has broad applications and is suitable for institutions that already have a residency program and as well as those who are considering developing a residency program. It may be used by current and prospective residents, residency coordinators, supervisors, library administrators, and other stakeholders of diversity residency programs. Although the toolkit is intended for diversity residencies hosted at academic institutions, it may be adapted for non-diversity residencies as well as non-academic organizations such as museums, public libraries, business libraries and archives, etc. Interested parties may complete the form at https://bit.ly/DivToolkit to participate.
Embracing Open Access: Self-Archiving with IUScholarWorks
(2024-03-01) Cooke, Rivkah
This session will introduce attendees to the benefits of open scholarship and show them how they can make their research open access by self-archiving in an institutional archive. Goals: Participants will be able to describe different types of open access, understand the different versions of scholarly articles, research publisher self-archiving policies, and deposit an article into IUScholarWorks. Audience: The intended audience for this session is faculty and graduate students.
Exploring the Advantages of Book Review Publishing as an Introduction to JATS XML Production
([Bloomington, Ind.] : Indiana University, 2022-11) Vaughn, Matthew
While the JATS XML format is widely used in scholarly publishing, many library publishers have been slow to implement this standard in their article production workflows. Due to the challenges involved in converting, editing, and rendering conventional article submission files into full-text XML galleys, library publishers often lack the resources and experience to adopt JATS as a publishing format. The complicated apparatus of even the most basic scholarly articles, such as abstracts, images, graphs, footnotes, and references, complicate XML production considerably. Book reviews, however, provide a less complex format for library publishers who wish to gain experience publishing in XML. Drawing on a recent experience onboarding an online book review journal to the Open Journal Systems platform, this presentation offers a practical guide to developing a JATS publishing workflow that is accessible for both library publishers and editorial teams with minimal prior knowledge of XML.
Furthering Open: Tips for Crafting an IR Deposit Service
(Academic Libraries of Indiana, 2018-10-26) Hare, Sarah; Hoops, Jenny
Throughout the 2017-2018 academic year, Indiana University Bloomington piloted a CV Service to all faculty members interested in depositing their scholarly body of work into the institutional repository. The goal of the pilot was to streamline deposit for faculty, promote repository ease of use and helpfulness of staff, and provide a clear mechanism for faculty interested in depositing and promoting a large amount of their work at once. The CV Service Pilot was an important strategic addition to the department’s suite of services, which also includes data publishing assistance, an open access journal publishing program, and, most recently, assisting with the operationalization of a campus-wide open access policy. We will utilize statistics collected from the pilot and synthesize lessons learned for communicating with publishers and faculty, estimating resources needed, and promoting the service. We will also present modules of the CV Service workflow for participants interested in streamlining deposit but without the resources needed to launch a dedicated service. For example, the service utilized an assistance authorization form, which gave library staff permission to complete all of the rights checking, publisher contact, and deposit needed to make faculty work available openly. This form could be immediately adopted by librarians interested in increasing deposits. Most importantly, our presentation will summarize how the CV service shaped departmental open access outreach to make it more proactive and realistic, centering faculty strategies for retaining author rights and retention of article versions (i.e. pre-prints and post-prints) in order to make open possible.
IU Libraries Course Material Services
(2020-10-28) Vaughn, Matthew; Hare, Sarah
This video describes the options and services that instructors have for selecting course materials. These include Open Educational Resources, fair use analysis, scanning of print materials, and finding/ acquiring library databases and eBooks.
Library publisher resources: Making publishing approachable, sustainable, and values-driven
(College & Research Libraries News, 2019-02) Hoops, Jenny; Hare, Sarah
The Library Publishing Coalition (LPC) defines library publishing as the “creation, dissemination, and curation of scholarly, creative, and/or educational works” by college and university libraries. While providing a publishing platform, hosting, and services for editorial teams is key to any library publishing initiative, library publishing is also centered on furthering core library values. Thus library publishing activities are mission-driven, centered on education, and focused on finding and promoting sustainable approaches to open access publishing and building cooperative open infrastructure. This article highlights exemplary library publishing resources that are educational and prompt editorial team reflection about author rights, open access, or experimental publishing. We hope that this will serve as an immediately useful resource for those embedded in library publishing work, as many of these resources can be easily adapted and remixed. We also hope that this audit of current tools and resources will inspire the development and sharing of new resources that all library publishers can use.
Maps for Our Maps: Improving Access to Historic Maps with Interactive Indexes
(Indiana University Digital Collections Services, 2015-09-16) Quill, Theresa
The Herman B Wells Library at Indiana University has been digitizing its collection of Soviet Military Topographic maps from 1880 to the 1940s. These maps were created by the Soviet Military for internal intelligence purposes and classified as top secret. During World War II, some sheets were captured by German forces and were later captured by the U.S. Military. These maps bear stamps from Nazi Germany and are marked “captured map.” After the fall of the Soviet Union, many more maps made their way to libraries across the United States, including the library at Indiana University. Previously, in order for a user to find these topographic maps, he or she must be able to read an old and unclear index map to determine the appropriate sheet. This is especially vexing in the case of Eastern Europe, where borders and place names changed frequently in the early 20th Century. Based on a framework created by Christopher Thiry at the Colorado School of Mines, I used GIS to create an online, interactive index for this map set. The index allows for searching, panning, and zooming in a familiar online map environment. Eventually, all of the digitized maps will be linked to the interactive index and included in a collaborative index project hosted on ArcGIS Online with the goal of facilitating user interaction and of preserving the maps in this digitized environment.
OER Summer Sprint- Programming Materials
(2023-01-09) Norris, Haley
Peer Review as Relationship
(2021-10-26) Abebe, Megdi; Santiago, Kristina; Leung, Sofia
This approach to peer review offers our contributors and reviewers agency in the process. We intentionally center the research, meditations and creative works by, for, and of BIPOC, as well as a publishing environment that prioritizes well-being.
Raise Your Research Profile
(2019) Hare, Sarah; Tavernier, Willa
An introduction into specific ways Indiana University faculty and researchers can broaden the impact of their research and increase awareness of their work. The program discusses how to best take advantage of Open Access publishing, and IU Libraries' CV Service, as well as explore access to resources that successful faculty use to describe the impact of their work. IU Libraries, the Office of the Vice Provost for Faculty and Academic Affairs, the Office of the Vice Provost for Diversity and Inclusion, and the Center for Excellence for Women in Technology co-hosted this event.
Scholarly Communication at the Library: Encouraging Open Access, Open Publishing, and Open Education
(2020-08-27) Hoops, Jenny
This presentation presents several strategies, services, and workflows to facilitate scholarly communication concepts at all levels of the library. This includes how to manage and encourage deposit to institutional repositories; how to provide support and consultations for faculty interested in making their work open access; and finally, how to help faculty find online open educational resources, especially with the recent shift to virtual teaching.
Scholarly Communication Updates
(2021-04) Liburd Tavernier, Willa; Quill, Theresa
An update on open scholarship and open data services at IU Bloomington Libraries
Stronger Together at the Big Ten: Library Publishing Collective Action
([Bloomington, Ind.] : Indiana University, 2025-05-07) McCready, Kate; Laird, Ally; Vaughn, Matthew
Tasked with serving extremely large populations, with limited resources and little chance of realizing increased capacities, the Big Ten Academic Alliance libraries are realizing opportunities to work together through collective action. With a goal of strengthening our work, and expanding our capacity, the library publishers of the Big Ten Academic Alliance have aligned our resources in order to build a cooperative, aggregated collection of BTAA-published works on the Next Generation Library Publishing’s Meru platform. The short term goal of this project is to evaluate Meru’s capacity to support the display of a variety of publication types, regardless of the platform they were created on. The longer term goals are to determine Meru’s capacity to produce metadata for all publications (or selected publications) for use in discovery systems and preservation systems, and to identify options for the Alliance to work at scale. At this presentation, members of the project team will share information about the functionality of Meru and the process used to ingest content from Janeway, OJS, DSpace, and Pressbooks into a unified, structured display layer. The interactive, community engaged process used to identify the common product requirements, and to evaluate the implemented multi-publisher display platform will also be explored. We will also outline our efforts to assess the potential for reusing the newly compiled, aggregated publication data for discovery (via third party vendors such as ExLibris, EBSCO, and OAPEN), preservation (via third party vendors, Portico and CLOCKSS), and accessibility testing. These activities will be shared within the context of the challenges and opportunities present when bringing together disparate programs; We aim to identify our differences in order to strengthen all our publishing programs and see what synergy comes from working together.

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