Browsing by Author "Hoops, Jenny"

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Building a Foundation for Sustainable Library Publishing: Quantitative Tools & Practical Methods
(Library Publishing Forum 2020, 2020-05-07) Hoops, Jenny; Tavernier, Willa
As library publishing programs continue to expand, developing a sustainable framework for onboarding journals and publishing new content has become imperative. In 2019 the Indiana University Libraries open access publishing program reached over 50 journals. To cope with this workload, we recognized the need to develop a methodology for sustainable publishing. Up to that point, we onboarded new journals as soon as the editors were ready, and went to great lengths to accommodate new feature requests and technical changes. Meanwhile, library employees were spending a disproportionate amount of time on publishing maintenance and routine, repetitive editorial queries. To alleviate these issues, we developed a quantitative assessment for our journals that assigned points correlating to the number of work hours a given task took to complete. We then assessed all existing journals and decided on the amount of FTE workforce we could dedicate to journal publishing. This allowed us to calculate the number of points that could be added each quarter, and establish a queue system - any journals projected to exceed this amount would be onboarded in a future quarter. We also created new FAQs addressing common user issues. The strain on our department immediately lessened, and we have already seen a more consistent and sustainable workflow. This system also allowed us to set stable timelines to process requests, and focus on doing more collaborative work with editors rather than automatically completing tasks for them. This session will present a case study of the Indiana University Libraries Scholarly Communication department’s quantitative methods for onboarding and maintaining journals. Participants will have the opportunity to apply our methodology to their own programs, and brainstorm how to develop methodologies that would fit with their own needs and resources. We will also provide time to discuss long-term projections for library publishing programs.
Furthering Open: Tips for Crafting an IR Deposit Service
(Academic Libraries of Indiana, 2018-10-26) Hare, Sarah; Hoops, Jenny
Throughout the 2017-2018 academic year, Indiana University Bloomington piloted a CV Service to all faculty members interested in depositing their scholarly body of work into the institutional repository. The goal of the pilot was to streamline deposit for faculty, promote repository ease of use and helpfulness of staff, and provide a clear mechanism for faculty interested in depositing and promoting a large amount of their work at once. The CV Service Pilot was an important strategic addition to the department’s suite of services, which also includes data publishing assistance, an open access journal publishing program, and, most recently, assisting with the operationalization of a campus-wide open access policy. We will utilize statistics collected from the pilot and synthesize lessons learned for communicating with publishers and faculty, estimating resources needed, and promoting the service. We will also present modules of the CV Service workflow for participants interested in streamlining deposit but without the resources needed to launch a dedicated service. For example, the service utilized an assistance authorization form, which gave library staff permission to complete all of the rights checking, publisher contact, and deposit needed to make faculty work available openly. This form could be immediately adopted by librarians interested in increasing deposits. Most importantly, our presentation will summarize how the CV service shaped departmental open access outreach to make it more proactive and realistic, centering faculty strategies for retaining author rights and retention of article versions (i.e. pre-prints and post-prints) in order to make open possible.
Library publisher resources: Making publishing approachable, sustainable, and values-driven
(College & Research Libraries News, 2019-02) Hoops, Jenny; Hare, Sarah
This article highlights exemplary library publishing resources that are educational and prompt editorial team reflection about author rights, open access, or experimental publishing. We hope that this will serve as an immediately useful resource for those embedded in library publishing work, as many of these resources can be easily adapted and remixed. We also hope that this audit of current tools and resources will inspire the development and sharing of new resources that all library publishers can use.
The Open Access Policy in Action: Automating Author’s Rights
(Indiana University Digital Collections Services, 2020-04-22) Hoops, Jenny; McLaughlin, Margaret
This February was the third year anniversary of the Open Access Policy, authored to ensure the accessibility and availability of university scholarship to the public for future generations. When the policy was passed, the Scholarly Communication Department was tasked with encouraging several thousand faculty to annually deposit their work into a new institutional repository, IUScholarWorks Open. To facilitate the deposit process, developers in Library Technologies developed the Bloomington Research Information Tracking Engine, also known as BRITE. The BRITE application is able to check the open access and copyright status of articles, compile emails to faculty, and prepare metadata for batch deposit into IUScholarWorks Open. While some manual intervention is still necessary, BRITE has helped our team automate a normally extensive and time-consuming process. This session will walk through the process of development for the BRITE application, as well as the documentation that allows users and employees with little to no subject knowledge on copyright, metadata, or automation to successfully navigate the application. We will also discuss some of our plans for the BRITE application in the future, and look for insight into what development our users may need moving forward.
Scholarly Communication at the Library: Encouraging Open Access, Open Publishing, and Open Education
(2020-08-27) Hoops, Jenny
This presentation presents several strategies, services, and workflows to facilitate scholarly communication concepts at all levels of the library. This includes how to manage and encourage deposit to institutional repositories; how to provide support and consultations for faculty interested in making their work open access; and finally, how to help faculty find online open educational resources, especially with the recent shift to virtual teaching.
Web Accessibility in the Institutional Repository: Crafting User-Centered Submission Policies
(NASIG 2020, 2020-06) McLaughlin, Margaret; Hoops, Jenny
As web accessibility initiatives increase across institutions, it is important not only to reframe and rethink policies, but also to develop sustainable and tenable methods for enforcing accessibility efforts. For institutional repositories, it is imperative to determine the extent to which both the repository manager and the user are responsible for depositing accessible content. This presentation allows us to share our accessibility framework and help repository and content managers craft sustainable, long-term goals for accessible content in institutional repositories, while also providing openly available resources for short-term benefit.