IUScholarWorks Repository- Copyright
and Licensing FAQ
Who owns the copyright for scholarly materials at Indiana University?
In general, authors (faculty, students, staff,) at IU own
the rights to their traditional works of scholarship unless they have given
those rights in writing to another party or have produced the work under a
grant that required some other distribution of rights. According to the
University Policy on Intellectual
Property, traditional works of scholarship are defined as:
(a) works of
scholarship, other than software;
(b) by faculty or
reflect research or creativity;
(d) which, within
the University, are considered as evidence of professional advancement or
(e) that have
not been the subject of exceptional University support or external contracts or
of Traditional Works of Scholarship include scholarly publications, journal
articles, research bulletins, monographs, books, plays, poems, and works of
music and art. Traditional Works of Scholarship do not include software.
What rights do I give to Indiana University when I submit my materials to
the IUScholarWorks Repository?
In order to place your work(s)
in the IUScholarWorks Repository and make them openly available on the web, you must agree to
the IUScholarWorks Repository limited, non-exclusive license, which:
that you own the copyright to the items
- grants Indiana University permission to distribute the items worldwide
and to take the necessary steps to preserve them.
Under this agreement between you
and Indiana University, you retain all rights you had to these items before
they were deposited, such as making copies available on other web sites or
publishing them in the same form or in a revised form, without obtaining
permission from Indiana University.
NOTE: The permission you grant
to Indiana University by accepting this license is non-revocable; once granted,
copyright holders cannot rescind their permission for Indiana University to distribute and preserve these works.
If you submit your own
work to the IUScholarWorks Repository, you will be required to agree to the
IUScholarWorks Repository license as part of the submission process. If the
libraries or someone else will be submitting material on your behalf, you
must grant permission using the IUScholarWorks Repository
License and Permission Form for Mediated Submissions.
Read the IUScholarWorks
What about works with multiple authors?
Co-authors who wish to submit materials to the IUScholarWorks Repository
must have permission from other copyright holders to do so.
What rights do readers of IUScholarWorks Repository documents have?
By default, materials deposited into the IUScholarWorks Repository are open
access, which means anyone on the web can access them. Also by default, all materials stored in the IUScholarWorks Repository are protected by copyright, with all rights reserved by the copyright
holder. As an alternative to reserving all rights, authors are encouraged to
consider licensing their works under a Creative Commons License,
under which they can preserve those
rights that are most important to them (e.g., proper attribution,) and at the
same time explicitly grant to readers certain other rights chosen by the author
to be used at the readers discretion (e.g., copy, distribute, display, or
perform the work.) Documents in the IUScholarWorks Repository that are licensed under Creative
Commons licenses will display the license conditions.
Copyright guidelines for frequently-deposited materials
in the IUScholarWorks Repository
Published works (postprints)
Authors often want to provide
open access to their articles that have been reviewed, revised and accepted for
publication in scholarly journals or other published formats. Many publishers
do grant their authors such rights, but policies vary widely. Authors should
check with their publishers to see if the author copyright agreement allows the
author to post the article in a local open-access repository. The RoMEO
Project (Rights MEtadata for Open archiving) has compiled a list of
many journals' copyright policies about self-archiving. If the publisher has not
granted that right to the author in the standard author agreement, authors are
encouraged to contact their publisher and request permission to do so.
future agreements, authors are encouraged to understand their rights as authors
and to consider retaining some of them. An easy-to-use author addendum
at the SPARC (Scholarly Publishing and Academic Resources Coalition) Create
Change site helps authors negotiate with publishers for those rights.
Preprints (draft papers that
have not been submitted for publication)
In some disciplines, authors routinely
submit draft papers to preprint repositories or working paper series for review
and feedback prior to submitting them for formal publication. Most of these preprint
repositories are open-access, and authors retain the rights to deposit those
works into the IUScholarWorks Repository. Authors who wish to deposit a pre-print into
the Repository are advised to check pre-publication requirements of journals to
which they may subsequently submit the work for formal publication. Some
publishers may view such pre-print posting in open-access repositories as
prior publication and will not publish the articles; others may require that
preprints be removed upon publication in their journal.
Conference Papers, powerpoint
In general, these are traditional
works of scholarship, and unless transferred in writing to another entity, all
rights remain with the author.
Works published/distributed by
IU academic departments, research centers, etc.
Working paper series, research
reports, conference proceedings, and other scholarly materials distributed by
IU academic departments via their departmental web site or printed publications
may be posted into the Repository with appropriate author permissions. It is
best for departments to obtain the authors explicit permission to
distribute the work through the IUScholarWorks Repository, but that requirement might
be waived for materials that have been published prior to their deposition in the Repository under
shared understandings that the departments would distribute or publish them. Please
contact us to discuss.
retain all rights to their dissertations. When they submit their dissertations
to IU, they are asked to give UMI permission to distribute the dissertation via
UMI subscriptions or individual sales. If they so choose, students may also give
Indiana University permission to distribute their dissertation via
the IUScholarWorks Repository. Contact us.
Undergraduate and graduate student
papers and theses
In general, students retain all
rights to the materials they produce at Indiana University, unless the material
came from a grant-funded project or the student has - in writing - transmitted
his/her copyright to another entity. Departments/units who would like to post student
scholarship in the IUScholarWorks Repository must first obtain the students permission to
distribute the material via the Repository, and should provide full
disclosure to students about possible future publication restrictions if the
paper has been posted in an open-access repository.